The secured area is locked when not occupied. Access to the secured area is restricted to authorized personnel only. A secure area is needed for the safeguarding and processing of cash received.Documents enclosed with the currency received are machine date stamped or dated and initialed by the employee opening the mail. Amounts of currency contained in each item of mail are verified.A weekly comparison of the cash list and Cash Receipt Report received via email should be completed. A second copy of the cash list is used for accounting controls. A copy of the cash list is then forwarded to the DES Finance Cashier with receipts. One person needs to create a cash list another person should review the cash list with the receipts. Two persons should open the mail when they expect cash or checks in the mail. ![]() Incoming cash must be made a matter of record as soon as possible.Specifically, no one individual’s duties should include the actual handling of money, recording receipt of money, and the reconciliation of bank accounts or with the state treasurer. No individual is to have complete control in the handling of cash. Segregation of duties in the handling of cash is one of the most effective ways to gain control over this asset.This resource intends to aid an agency in understanding its risks and identifying applicable controls to minimize those risks. ![]() The proper control of cash receipts is the responsibility of the agency director.
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